Full job description
Job Title: Administrative Assistant
Company: Damain’s Painting
Location: Remote
Job Type: Full-Time
Job Overview:
Damian’s Painting is looking for a detail-oriented and proactive Administrative Assistant to provide crucial support to our residential contracting team. This role is flexible, allowing for either remote or in-person work depending on the contractor’s needs. The ideal candidate will help streamline operations by handling a wide range of administrative tasks, making a significant impact on the efficiency and success of our projects.
Key Responsibilities:
- Inbound Call Management: Answer and manage incoming calls, providing professional and courteous customer service.
- Production Scheduling: Coordinate and maintain project schedules to ensure timely execution of tasks.
- Payroll Organization: Assist in processing payroll, ensuring accuracy and meeting deadlines.
- Recruitment Assistance: Support the recruitment process by screening calls, setting up hiring ads, and organizing interviews.
- Email and Communication Management: Manage the contractor’s email inbox, respond to inquiries, and relay critical information to the team.
- Client Communication: Act as a liaison between clients and project managers, ensuring clear and effective communication.
- Outbound Calls: Schedule estimates and follow up with potential clients to secure new business.
- Expense Tracking: Monitor and document project expenses to support financial management.
- CRM Management: Organize and update the customer relationship management (CRM) system to keep client information accurate and accessible.
- General Office/Administrative Tasks: Handle various administrative duties as needed to support the contractor’s business operations.
Qualifications:
- Experience: At least 1 year in an administrative role, preferably within the construction or contracting industry.
- Technical Skills: Proficient in Google Drive, Spreadsheets, and CRM software.
- Customer Service: Strong ability to manage client interactions with professionalism and efficiency.
- Adaptability: Quick to adapt to changes in tasks and priorities in a dynamic work environment.
- Coachability: Eager to learn new skills and grow with the company.
- Reliability: Highly dependable, with a strong commitment to meeting deadlines and delivering quality work.
- Organization: Meticulous and organized, with exceptional attention to detail.
- Communication: Excellent verbal and written communication skills.
- Remote Work Requirements: For remote roles, candidates must have a quiet, uninterrupted workspace suitable for making calls.
Why Join Damian’s Painting?
- Flexible Work Environment: Customize your work setup to fit your lifestyle, whether remote or in-person.
- Growth Opportunities: Be part of a growing company with opportunities for career development.
- Impactful Role: Your work will directly contribute to the success and efficiency of our contracting operations.
- Supportive Team: Join a team that values your input and fosters a collaborative work culture.
To Apply:Interested candidates are encouraged to apply by submitting their resume and a cover letter outlining their relevant experience and why they are the perfect fit for this role. We look forward to welcoming a new member to our team!
Pay: $18.00 – $23.00 per hour
Expected hours: No more than 35 per week
Benefits:
- Employee assistance program
- Paid time off
- Professional development assistance
Work Location: Remote